Previous Policy - 12.2.4 Automated System Support for Employment and Training (ASSET)

12.2.4 Automated System Support for Employment and Training (ASSET)

Effective date: October 1, 2020 - August 31, 2022

Automated System Support for Employment and Training (ASSET) is the designated management information system (MIS) and official system of record for customer reporting and data collection for the WIOA Title I Adult Program, Dislocated Worker Program, and Youth Program. As detailed throughout this chapter, all information required for federal reporting purposes must be completely and accurately documented in ASSET.

For participants entering program participation on or after October 1, 2020, DWD-DET requires that, at minimum, documentation necessary for data validation¹ be uploaded to ASSET for any data element that applies. Document uploads must occur within 10 days of the date the information is first obtained by the career planner, or the date the activity being validated is completed. This chapter details when documentation is required and what forms of documentation are allowable in each case. See also, Data Validation by Element.

At its discretion, DWD-DET may require local WDBs and/or their service providers to upload additional documents or participant records to ASSET (e.g., to satisfy additional federal or state monitoring needs, etc.).

Local WDBs and/or their service providers may choose to upload additional participant-specific documentation to ASSET at their discretion.

NOTE: Consistent with Chapter 5.7, documents uploaded to ASSET that include any medical or disability-related information about an individual, including information that could lead to the disclosure of a disability, must be marked "Confidential" using the functionality available in ASSET. Similarly, consistent with Chapter 1.6.2, to ensure the protection of participants' personally identifiable information (PII), the retention of PII should be limited as much possible (e.g., the social security number should be collected and retained only once and should be redacted from additional documentation whenever possible).

• ¹ TEGL 7-18, Attachment I; TEGL 23-19, Attachment II

Personally Identifiable Information

Effective date: October 1, 2020

Personally Identifiable Information (PII) means information that can be used to distinguish or trace an individual's identity, either alone or when combined with other personal or identifying information that is linked or linkable to a specific individual.

2 CFR § 200.79