2. Vocational Rehabilitation
3. Service Providers
4. On-the-Job Assessment

DVR Service Description: On-the-Job Assessment

Description of Service Category

On-the-Job Assessment can be used to provide the consumer with a short-term experience in a community based, competitive, integrated work setting earning commensurate wages. The purpose of the assessment may be to further explore an occupation, gain employer feedback, or develop new skills. The assessment must be identified in the service authorization from DVR, and is designed to provide the consumer knowledge of work requirements in a competitive integrated setting on an individual basis.

Service(s)

Note: An Authorization for Services is required from DVR before any services can begin

Service Provided: On-the-Job Assessment, Setup, and Monitoring

• On-the-Job Assessment (OJA) can be used to provide the consumer with a short-term experience in a community based, competitive, integrated work setting earning commensurate wages. The OJA must be completed within the timeframe of 10 business days or two (2) weeks maximum. The evaluator/job developer is expected to be present during the OJA unless specified otherwise by DVR. For example, if the consumer does not require a high level of observation or the consumer needs independent periods to solidify task learning for later observation, DVR may specify that the job developer does not need to be present.
• Systematic Instruction is not to be authorized along with this service.
• Some OJAs may require the use of assistive technology or reasonable accommodations.
• An OJA should only be set up for a duration that allows the service provider to gather necessary information to complete the OJA service. OJA length depends on the service's identified purpose.
• Wages are not included in the payment for the service and are to be paid separately using the following guidelines:
  • The expectation is that all salary payments are to be handled through the site employer’s payroll. A separate purchase order must be issued to the employer for the wages plus a 25 percent administration fee.
  • If the employer cannot or will not handle the salary payments, the service provider should act as the employer of record. A separate purchase order line must be added for the wages including a 25 percent administration fee.
  • If the service provider cannot act as the employer of record, wages should go through the DVR Employer of Record provider. The Employer of Record needs all paperwork at least two weeks before the OJA start date. All other requirements apply.
• A report will be issued and reviewed with the consumer following the assessment. A meeting with the consumer, DVR counselor, and service provider is strongly recommended to explain the results and recommendations for vocational planning.

On-the-Job Assessment Report (DVR-18041-E)

On-the-Job Assessment Agreement (DVR-18399-E)

On-the-Job Assessment (OJA) Process Checklist

Service/Reporting Requirements

Reports are due within five (5) business days of the end of the service or within 5 business days after the end of the previous month if the service is continuing.

***If the service provider is seeking to use their own reporting template, the report must contain all the elements and follow the same sequence in the required DVR reporting template. Please email the DVR Program Development Specialist at DVRSpecialContracts@dwd.wisconsin.gov to submit a reporting template and request for approval.

Billing Requirements

Invoices for services should be submitted as described on the Authorization for Services, also referred to as the purchase order. Invoices must be received by DVR within 60 days of completion of the service. Properly submitted invoices will be paid within 30 days of receipt when reports and services have been delivered and accepted as specified.