Alternative Training Plan Approval: Submission and Review Process

Submissions must include:

• Completed Competency Mapping document (template provided by DVR).
• Syllabus or agenda outlining training topics or modules.
• Learning objectives.
• Description of assessment methods (e.g., quizzes, observation rubrics, projects).
• Trainer qualifications (e.g., certifications, relevant experience).
• Optional: Supplemental topics addressed (e.g., self-employment, benefits counseling, workplace diversity).

Documentation Retention: Service Providers must retain all training materials and related records for compliance verification.

To be eligible for DVR approval, training must:

• Align with 80%-90% of the applicable competencies for the role and service category.
• Meet or exceed minimum required training hours.
• Include structured, valid methods for assessing learning
• Clearly demonstrate relevance to DVR services and staff duties.
• Provide participants with a certificate of completion for documentation and professional development purposes.

• Submit materials to: DVRServiceProviders@dwd.wisconsin.gov
• Incomplete submissions will be returned with a request for missing components.
• Additional submission methods (e.g., provider portal upload) may be implemented in the future.

Tier 1 – Initial Screening

• Conducted by DVR program development staff.
• Reviewed for completeness and alignment with expectations.
• Approved If it clearly meets or exceeds standards.
• Escalated to Tier 2 if unclear, borderline or complex.

Tier 2 – Training Review Panel

• Includes a small team of DVR program and contract staff (e.g., Contract Specialist, Program and Policy Analysts, Section Chief).
• Evaluates:
  • Alignment with core competencies.
  • Depth and appropriateness of training content.
  • Validity of assessment methods.
  • Trainer qualifications.
• Possible outcomes:
  • Approved.
  • Conditionally approved (pending minor revision or additional documentation)
  • Not approved (with explanation and resubmission guidance)

Review Timeline

• DVR will confirm receipt of complete submissions within five to seven business days.
• Final decisions issued within 30 business days of complete submissions.
• Conditional approvals will include required revision instructions and deadlines.

Ongoing Maintenance and Re-Review

• Approved Training Plans remain valid unless revoked or unless significant changes to national best practice, competencies or ACRE standards.
• Reapproval is required if significant content or format changes are made.
• Service Providers must notify DVR of changes to delivery method, trainer or substantial content updates.
• Validity timelines for ACRE, CESP or other credentials are determined by the issuing body and are not reevaluated by DVR unless expired or altered.

The Competency Mapping Template (CE DVR-20132-E, CIE DVR-20133-E) must be submitted with all Alternative Training Plan requests. This tool that allows Service Providers to:

• Map training content to required competencies.
• Identify delivery format, training hours and assessment methods.

Instructions

For each required domain:

• Complete all fields for each competency (training module, content summary and assessment method).
• Indicate delivery format (in-person, online or blended).
• Ensure total training hours meet the minimum required for the applicable role.

For questions contact: DVRServiceProviders@dwd.wisconsin.gov

Related Documents:

• Service Provider Qualification Requirements for Statewide Services
• Alternative Training Plan Requirements and Guidelines