Internship/Temporary Work (I/TW) Process Checklist

Revised: 09/2021

• I/TW purpose is identified in the IPE, or assessment needed, and service provider selected by DVR consumer. DVR staff provides and discusses I/TW handout and discusses required personal documentation and banking information required to work. Obtain information needed.
• I/TW purchase authorization completed by DVR staff to I/TW service provider for site set-up and monitoring.
• Proposed I/TW site information shared with DVR for review and approval (i.e., via email, conversation etc.).
• DVR staff confirms Site Employer is not delinquent on the State of Wisconsin Delinquent Taxpayer website.
• I/TW agreement form completed by service provider with consumer and site employer. Includes completion of I-9, W-4, direct deposit or debit card application, check copy (if direct deposit chosen), written job description (if available) and Benefit Enrollment Form.
• Service provider sends DVR the completed I/TW agreement form for approval and position description (if provided). Notify DVR if a work permit is needed. Please see I/TW Guidance for further information regarding Work Permits
• DVR staff inform consumers (and/or guardian/payee) receiving SSI or SSDI that I/TW and wages need to be reported to the local Social Security office. The Employer of Record (EOR) reported to the local Social Security office must be Opportunities Incorporated since the consumer's wages will come through them.
• DVR staff review I/TW agreement form and position description (If provided).
• DVR staff signs the agreement and completes purchase authorization to EOR provider with separate lines. Line #1 for Total of hours X (wages X insurance multiplier) =Total with start and end dates. Line #2 for set-up fee and Line #3 $10.00 Work Permit Fee (if applicable). Designating alerts for receiving go to WDA assigned staff. DVR sends EOR PO and signed agreement to I/TW service provider.
• DVR staff includes purchase authorization number on I/TW agreement.
• DVR staff sends I/TW agreement and purchase authorization to service provider.
• Service provider sends completed packet through the EOR's Employer Portal at least 1 week prior to the consumer's start date. DVR staff, consumer/guardian, worksite, and service provider must all agree with start date. Packet includes: Completed I/TW agreement, W-4, I-9, direct deposit or debit card application, check copy (if direct deposit chosen), written job description (if provided), DVR PO for employer of record service and Benefit Enrollment Form.
• EOR creates payroll record, sets up debit card or direct deposit and notifies service provider and DVR with any problems regarding set up.
• EOR contacts site employer via email to establish wage and hour's verification, payroll schedule, and time sheets.
• EOR sends confirmation email to service provider and DVR staff with "go ahead" message. DVR sends a copy of the final I/TW agreement to the consumer and site employer.
• If I/TW is not going to start on expected start date, I/TW provider notifies DVR and EOR immediately.
• Service provider maintains contact with site employer and consumer sending monthly reports to DVR.
• Site employer, in conjunction with the service provider, verifies hours on a weekly basis via the Employer Portal. Must be received no later than 5 PM on Mondays every week.
• EOR processes payroll weekl,  invoices DVR CCP weekly, and sends wage submission information to each WDA fiscal expert for receiving.
• Assigned VR staff completes receiving on all I/TW participants every week. Follows-up on discrepancies.
• Service provider notifies DVR consumer 10 days prior to end of I/TW to confirm end date.
• Service provider confirms end date with DVR staff for possible purchase authorization adjustment.
• I/TW ends. Service provider and EOR invoice for final payment.