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Training Grant Status Reminders

Last Revised

June 2018

Status/Event	DVR Reminders	FAO Reminders
Draft	Select the year, school and campus carefully Have Student ID Available Attach signed TG form
Blank with Signature	Check box for Grades, Schedule Received and Select Date Casenote Freshman status Attach previous grades and current schedule in IRIS TG module Enter # of credits
Submitted to FAO		Divide resources and costs and copy to all terms except Summer (unless otherwise directed by DVR message)
Estimate Received from FAO/Review w/Consumer	Calculate the form upon receipt from FAO Casenote review with consumer Identify timeframe and costs if Exception is requested. (Exception amount is added to the TG amount.)
Waiting for census date/FAO Conformation		Confirm/Adjust Resources Confirm/Adjust Credits Confirm/Adjust Cost of Attendance
Waiting for PO Payment	Add PO on bottom of term page Complete alert recipient (person completing receiving) Select activity code Click PO Line SAVE Status tab in PO Approve PO SAVE Complete Receiving to send to CCP	Can see payment details in individual student list under Purchase Orders
Completed/Closed	Send next term for to FAO Close TG at end of year once all payments sent and required student documents received. Not before the end of the academic year.

Event	DVR Reminders	FAO Reminders
Skipping a term or no DVR Contribution for a term	Use lock term button on bottom of term page Send TG to FAO for the next term and follow typical steps Refer to Training Grant Enrollment, Completed Term, and Closed Status instructions	Enter resources, credits and costs for the single term Refer to Training Grant Enrollment, Completed Term, and Closed Status instructions
Additional approved costs after initial payment made	Using Initial Authorization, create a new PO, Receive PO and send to CCP for payment
Refund to DVR	Contact CCP with student details Refer to Refunds and Additional Payments for Training Grants instructions	Contact DVR with student details Refer to Refunds and Additional Payments for Training Grants instructions

Add PO Button:

Once the users click the Add PO button, it automatically Locks the Term and moves to the next Term (status is set to Blank TG w/ Signature).
If it is the last Term of the School Year, it automatically sets the Training Grant status to Completed/Closed.