2. Employment & Training
3. Partners
4. YA Coordinator Resources
5. Operational Procedures

YA Program Operational Procedures

Each local YA consortium must establish local operational procedures consistent with state guidelines for operating a YA program.

Record Retention

• Student Files
• Retain local Student YA Application, Employer Application (if separate), Curriculum Map or Plan of Study, and Education/Training Agreement (ETA)
• Retain in a central location three years from completion of program
• Retain local Student YA Applications that were not accepted into the program for one year in a central location
• Wisconsin Department of Workforce Development (DWD) retains copies of Student Registrations, Skills Standards Checklists, and Occupational Certificates
• Program Files
• Retain financial records, supporting documents, and records pertinent to grant award for three years from date of submission of final Expenditure Report

Grievance

Develop a locally written policy to ensure:

• Multiple levels of appeal including the YA Steering Committee
• Timely follow up of complaints
• A copy should be given to YA students, parents, employers, and school staff

YA Program Monitoring

• The statewide curriculum guidelines are being followed in the school-based and the work-based learning components of the program
• Meetings between workplace mentors and school representatives are taking place at least three times a year
• Students are meeting academic requirements for high school graduation
• Students are meeting the number of required work-based learning hours
• Students are learning the required skills in the work-based learning component
• Grievance procedures are being followed and grievances are being resolved according to the required timetable

*Note: Local policy may include additional requirements.

YA Program Reporting

• All YA students must be registered with DWD;
• All registered YA students receive a Certificate or are Terminated
• Fiscal and Enrollment reporting requirements are outlined in specific local grant agreements

YA Program Evaluation

Obtain and retain the following items for evaluation purposes:

• Roles and partners in local consortium
• Linkages with other local and state programs
• Marketing and Recruiting measures, particularly related to minorities and females
• Worksite and Classroom learning integration
• YA student demographics
• Program enrollment, completions, dropouts, withdrawals, job placement rates after YA program, etc.
• Employer program satisfaction
• Impact of YA program on local hiring practices

Local Operational Procedures:

Develop procedures to establish local YA program operation details for the following critical activities:

• Orienting new students and parents
• Developing communication links between schools, employers, parents, and YA students
• Establishing communication links between mentors and YA program instructors
• Designing support systems for YA students
• Assessing student progress
• Program requirements regarding attendance and performance. This policy must be made available to all instructors, mentors, YA students and parents at the time of the enrollment.