Permanent Records Which Employers Must Keep

The Law

Wisconsin Administrative Code Section DWD 272.11 provides that employers in the State of Wisconsin must make and keep payroll or other records for at least three years for each of their employees, except those paid on other than an hourly rate basis who are exempt from Wisconsin's overtime provisions.  These records must contain:

  1.  Name and address
  2.   Date of birth
  3.  Date of entering and leaving employment
  4.  Time of beginning and ending of work each day
  5.  Time of beginning and ending of meal periods if employees’ meal periods are required or such meal periods are to be deducted from work time. This  requirement shall not apply when work is of such a nature that production or business activity ceases on a regularly scheduled basis
  6.  Total number of hours per day and per week
  7.  Rate of pay and wages paid each payroll period
  8.  The amount of and reason for each deduction from the wages earned
  9.  Output of employee, if paid on other than a time basis

The required records or a duplicate copy of them must be kept safe and accessible at the place of employment or business at which the employee is employed, or at one or more established central record keeping offices in the State of Wisconsin.

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